March 7, 2017

QPA Strategic Plan

Queensland Parachute Association Strategic plan 2017-2019

 

Our Purpose

Safe skydiving for all

 

Our Vision 

Sustainable and Safe Skydiving Community

including sport, recreation, competition & adventure tourism 

Our values 

Safety | Fun | Service | Professionalism | Sportsmanship / Integrity

Our Role
Enable

To enable and facilitate

Skydiving within Queensland

Serve

To represent and serve

QLD Clubs and Members

Sustain

To grow and sustain the

sport of Skydiving

 
Strategic Priorities 2017-2019 
Membership Growth and Retention Safety & Risk Management

 

Participation Incentives Membership Growth & Retention
Competition Growth and Success Sound Administration and Financial Management Organisation & Governance




QPA Strategic Plan 2017-2019

 

Mission Statement

 

The State body for sport parachuting in Queensland, which administers and represents the interests of sport parachuting and

it’s members at state level.

 

It is committed to providing the highest standard of Safety, Instruction, Coaching, Officiating and Efficient administration;

Encouraging fairness and Excellence in competition; encouraging equality and sustained growth in Participation

 

The Strategic business plan has been developed, agreed to and signed off by the following stakeholders of Queensland Parachute Association

 

1.0 Organisation history 5

2.0 Major Goals, Objectives and Strategies 9

2.1 Corporate Governance 11

2.2 Grass Roots Support and member services 12

2.3 Competition and talent recognition 13

2.4 Safety and Training Risk Management 14

3.3 Implementation plan 15

4.0 Management structure 17

5.0 Organisational flowchart 18

6.0 Environmental and marketing analysis 19

7.0 Financial assessment 20

 

1.0 Organisation history

1.2 _ Background

The Sport of Skydiving and Parachuting was introduced to Australia in the late 1950s.  From basic, somewhat experimental and hazardous beginnings, the sport has developed over the past 50 years into a most highly developed and structured, stringently regulated, modern age sport.  Because of the massive technical developments in the equipment, high requirement levels of accreditation in coaching, instructional and safety standards, all men and women from the age of 12 can participate in recreational skydive with ages 16 and above being able to enter competition skydiving.

Queensland Parachuting Association (QPA)

Was formed in 1994 and is recognised by the Australian Parachute Federation (APF) as being the body which administers sport/funding at state level, with South Queensland Parachute Council and North Queensland Parachute Council (defined by the Tropic of Capricorn) being the official Regional Council organisations.  The APF is the internationally recognised national body, which administers the sport in Australia through the State Area Councils.  Queensland is unique in that there are two area councils due to the size and area of the State.

QPA Management Committee

Is comprised of up to 6 persons, (2-3 elected members from both NQPC and SQPC), to ensure equity in representation by the two council areas.  This Management Committee provides a satisfactory and equitable way of conducting of QPA activities.

QPA currently employs

1 part time Administrator, a part time Development Officer. Area Safety officers roles have now been taken over by a 3 Full time National Safety and Training managers employed by the Australian parachute Federation.

QPA Membership

Men and women of all ages participate.  12 years (recently reduced from 14 years)  is the minimum age limit to make a tandem jump and 16 years minimum to make a solo jump.   There is no maximum age limit. Health requirements apply.  Juniors (under 24), Open and senior (40 plus) are catered for.

Queensland has the largest membership per State in Australia with a current membership of 41948 (APF figures June 2016) and 27 clubs.   

Membership Licences are issued from the first jump.  The APF licensing system is very effective and ensures quality learning and safety..

The popularity of the sport has continued to escalate with the introduction of Tandem and Accelerated Freefall (AFF) for novice members.  These courses enable participation in the sport at a more relaxed, safe and attainable level, resulting in much higher skill levels and achievements.  With the increased memberships, it is expected that the competitive areas should be accordingly enhanced.

QPA is actively involved in promoting safety and excellence in sport.

Safety and Technical Development:

Safety is the major concern within this sport, and stringent APF Operational Regulations are maintained. Clubs’ chief instructors, coaches, instructors, riggers, examiners and safety officers constantly monitor operations and guidelines.  Since Jan 2010 CASA has had a large influence in Safety management and all organisations and in 2016, Safety Management systems were introduced for all organisations.

Rigging, Packing, Judging Ratings and Courses

Conducted or packers, riggers, judges, and freefall camerapersons ensure that Technical Development is provided to upgrade knowledge of every type of equipment and techniques used for these areas.

Coaching:

Coach Accreditation

Advanced APF Instructional and ACC National Coaching Accreditation structures (Level 1 and 2) have been in place since the early 70’s and are constantly monitored and upgraded to encompass the newest methods and development within this ever advancing sport, and maintain a high standard.  The National Body in 2012 integrated our Senior Instructor training program into the VET system. Which encourages our senior Instructors into to obtain a Cert IV in Training and Assessment and will have National recognition.

National Technical Conference

QPA councils provide assistance for all coach’s instructors, technical and official personnel to attend the APF National Coaching and Technical Conference, which are held annually at venues around Australia. These conferences ensure that regulations, sporting codes, knowledge, techniques and additional skills are regularly updated to ensure development and safety.  Queensland continues to be a very popular venue for National Conferences – Mt Isa (1988), 1990 (Maroochydore), 1992 (Magnetic Island), 1994 (Kooralbyn), Cairns (1996), Coolum Beach (1997), Coolangatta (1999), Port Douglas (2000), Coolangatta (2004), Cairns (2005), Brisbane (2008), Sydney (2009), Cairns (2011), Gold Coast (2012,13), Sydney 2014 and 15. Twin Cities NSW 2016.

Competition and Athlete Development:

Seminars for Competition

Seminars to facilitate improvement and development are carried out Statewide at various Drop Zones to enable full participation by all members in improving their knowledge and competitive skills.

State Championships and National League

Are conducted annually to provide and promote higher levels of competition.  APF accredited judges; technical equipment and personnel provide competitors with the opportunity to test their performance skills against very high judging standards. The State Championships location is moved each year to ensure both regional areas North and South have the opportunity to host the event. Both Regional councils fund this event and fund their members to attend the event. The national office is setting up a National league which will allow teams to compete Nationally via video judging and QPA are committed to assist this program to give members competition experience.

State and Regional Coaches conduct training camps for athletes selected from the Qld State and regional championships in preparation for the State Team to the Nationals. Camps for 2014 will be organized in conjunction with an anticipated national league planned for the later months in the year.

Queensland State/National Team

Athletes are selected each year from individual and team performances in the State championships to compete at the National Championships. Australian National Teams are selected from the National Championships to represent at the World Championships.

National / International Championships

Queensland hosted World Freefall Formation Skydiving Championships at Gatton in 1977; World Canopy Formation Championships at Kooralbyn in 1994; and National Freefall Formation Skydiving, Canopy Formations, Freestyle/Skysurf and Freefly Championships at Toogoolawah in 1985, 1986, 2000, 2001, 2004, 2005; National Accuracy and Style Championships at Caloundra 2001 and the Gold Coast from 2003 to 2016. Planning to host World Cup in Parachuting in SE Queensland in 2018 if Bid is accepted.

National/International Representation:

1982 World Championships in Style and Accuracy Queenslanders representing Australia placed third.

1991 World Championships in Canopy Formations Queenslanders representing Australia won gold.

1993 World Championships in Canopy Formations Queenslanders representing Australia won Bronze

1995 World Championships in Formation Skydiving Queenslanders representing Australia placed fourth.

1996 World Championships in Canopy Formations Queenslanders representing Australia placed 4th

1998 World Air Games Formation Skydiving. 4 Queensland representatives.

1998 World Skydiving Championships in Turkey. 4 Queensland representatives.

1998 World Championships of Style and accuracy at Slovakia. 4 Queensland Representatives.

1999 World Championships Corowa, Australia. 10 Queensland representatives.

2000 25th World Championships in Style and Accuracy in Japan. 7 Queensland Representatives.

2000 Asiania Championships conducted in Australia. 10 Queensland Representatives with 1st placings in all events.

2001 World Cup USA, 16 way first place. 5 Queensland members

2001 World Air Games Spain. 2 Queensland representatives.

2001 Asiania Parachuting Championships China. 2 Queensland Officials represented.

2002 Asiania Parachuting Championships Korea. 2 Queensland Officials represented.

2002 26th World Championships of Style and Accuracy. 5 Queenslanders represented.

2002 Woman’s World record attempt USA. 1 Queensland represented.

2002 World Cup Portugal’s. 2 Queensland representatives. Gold Medal

2006 Large Formation Successful World Record 400 skydivers, Thailand. 1 Queensland representative.

2005   World Cup, 5 representatives.

2006   World Parachuting Championships Russia and Germany, 5 representatives from Queensland.

2007  World Parachuting Canopy Piloting Championships First place individual

2008  World Parachuting Championships Czhec Repl.  Placing in the top 15 individual men’s event.

2009 Women’s World Record 181 Skydivers Largest Formation: Jump for the Cause 1 Queensland representative

2009   World Parachuting Championships, Canopy Piloting, Sydney, 3 members placing in the top 10.

2009   World Parachuting Championships, Style and Accuracy, 1 members placing in the top 15.

2010     Precision Accuracy World Meet Monte Negro. 3 QLD representatives.

2010 Canopy Piloting Championships, Location: Russia. 3 Participants. Andy Woolf from NQ obtaining 10th Place.

2010 World Championships Freestyle. 2 Competitors

2010   Australian Record Participant, California USA. 18 QLD participants.

2011 Pops World Record attempt. 1 Participant

2011 World Cup Canopy Piloting Representative Czech. 2 Representatives’

2011 Women’s World Freefly Record. One representative.

2012 Asiana Games Indonesia Accuracy

2012 World Air Games Aust Columbia Canopy Piloting. 2 representative’s.

2013 Australian Team Representative World Meet Dubai. 10 representatives with one NQ representative,

Andy Woolf placing 5th overall and forming New Australian Record.

2015   26 Qld Skydivers participate in Australian Big formation record completed in California USA May 2015.

2015 6 Qld Skydivers complete in New Australian CRW record.

2016 3 Qld Skydivers complete in New VSF Record.

2015 Team Bellatrix, Female 4 way FS team takes out Silver at World Cup Netherland’s,

2015 World Cup Netherlands Team Impulse 4 Way All Queensland Team

2016 World Canopy Piloting Championships Montreal Canada, 2 Queensland representatives

2016 Mondial World Championships Chicago  Australian Team 9 Elite Queensland Member.

 

 

2.0 MAJOR GOALS, OBJECTIVES, AND STRATEGIES

2.1 Improve the Efficiency and Effectiveness of Administration and Management

  • Revise and complete strategic planning every 3 years.
  • Ensure we have implemented “Best Practice” Corporate Governance.

Revise budget structure each year in line with goals and objectives of both NQPC and SQPC

Maintain part time Administrator and Development personal.

Assistance to National Safety and Training Manager when required

Conduct AGM, MC meetings, Governance Consultations.

Develop new Website, Administration Emails and Facebook page.

  • Support all APF Codes of Conduct

2.2 To Sustain Growth in Participation

Increase memberships by 3% annually. 2015 QLD issued 80,000 new memberships compared to the rest of Australian clubs who issued 82,658 in total of all other States.

Maintain retention at all levels per annum.

Ensure our Instructor base meets market needs for quantity and quality.

Promote and encourage female participation.

Promote and encourage youth Participation.

Offer incentives for first jump courses

Provide mentoring programs for Novice participants.

Provide pathways for individuals to enter Competitive Skydiving.

Support our Elite Athletes.

2.3 To Improve Safety

  • Reduce canopy landing related accidents
  • Increase Packer A’s and Rigger B’s ratings.
  • Encourage participation in First Aid courses by DZSO s and instructor/coaches.
  • Subsidise Members in attending National Technical Conference.
  • Assist organisations to maintain Safety Management practices.

2.4 Improve Standards of Instruction, Coaching, Officiating

  • Ensure all instructors revalidate accreditation levels as required
  • Conduct Instructor Courses and Examinations

Promote attendance to National Technical Conference annually

Maintain the number of examiners in each regional area.

Implement APF changes to Operational Regulations and Instructor Training requirements

Entice retired instructors back into the sport.

  • Provide assistance for members to attend National Technical Conference
  • Ensure Judge training and progression

2.5 To Achieve Excellence in Competition; Athlete Performance and Development

  • Develop specialized Committee to run State Championships
  • Develop Funding and administration strategy for successful State Championships.
  • Provide support to send teams to the National Championships annually.
  • Provide funding support for National and International Competitors who meet a National standard.

 

Key performance areas (KPAs)

KPA Focus area Goal or objective
Administration/

Governance

Member Protection Risk Management
Office administration Produce agendas for and minutes of meetings.

Financial Reporting

Corporate governance Governance Improvement
Communications Develop new Website, Administration emails addresses, Facebook, QLD specific Data base
Grass Roots Support Member Services First Aid Certification and Technical Conference
Education and Training Accredited Coaches and Instructors
Participation Programs Get Active. New Member participation

Student and Novice Mentoring

Events State Championships Formula for success
Specialised Coaching Courses Train the Trainer
Participation Novice Mentoring One on one Mentoring programs
Participation Programs Student and Novice Safety and Training
Talent Identification Discipline Seminars.
Instructor and Coaching Increase Instructors, Coaches  and  Endorsements


Queensland Parachute Association

STRATEGIC BUSINESS PLAN 2017-19

2.1 Corporate Governance

KEY PERFORMANCE AREA: Administration / Management / Accountability

Focus area: Corporate governance structure and management practices

Goal: To introduce best governance and management practices

Objectives: To optimise the performance of the organisation

Strategies Actions Responsibility Time Line Forecast Performance Outcome Priority
17 18 19
2.1.1

Review report on governance

Executive and management to meet with Board Executive

EO

Nil To improve organisational effectiveness High
2.1.2

Communications

KPA

New Website development

Facebook Page

Administrative emails

QPA Chairperson To deliver new website, facebook page, twitter account and management of social media accounts  by Dec 2017 High
2.1.3MYOB Set up new Journal entries to enable Sport and Rec funding to be itemised separately Secretary Accounts acceptable by Dept. Sport, Rec and racing and records easily accessible if audit required. High
Audit Annual audit of accounts Secretary

 

KEY PERFORMANCE AREA: Grass Roots Support

Focus area: Member services

 

2.2 Grass Roots Support and member services

Goal: Education and continued training of Present members as well as New member numbers.

Objectives: On going Participation and increased Membership

Strategies Actions Responsibility Time line Forecast Performance outcome Priority
17 18 19
2.2.1 KPA

First jump Accelerated Freefall Training

Deliver the Accelerated Freefall training program across the state targeting 100 participants Full Training clubs 100 120 140 Increased Participation Increased memberships high
2.2.2KPA

Full Jump Training Program

Deliver the Full 15 jump training program across the state Targeting 8 participants. Full Training clubs 10 12 14 Increased participation

Increased Full Memberships of the Australian Parachute Federation.

Increased memberships and longevity in the sport high
2.2.3 KPA

Education and Training

Deliver 4 Instructor Courses across the State.

Subsidise 4 Retired Instructors to re-enter the sport

National Coach Increase number of Instructors by 8 each year Increase Instructor numbers and Instructor and Coaches ratings and Endorsements

Number coached from 212 to 216

Priority
2.2.4 KPA

Novices

Conduct 40 Mentoring sessions for Novice Skydivers on a one on one basis targeting 20 participants. Clubs Deliver 40 one on one Mentoring Sessions targeting 20 participants Shorter time for Novices to obtain their next certification.

Higher number of B licenced Jumpers.

Priority
2.2.5 KPA

Specialised Coaching

Deliver a specialised training program over a 2 day period to 8-10 volunteers in all aspects of holding a successful event. QPA Specialised Training Team of 8-10 people to event plan specifically for Group of qualified people who can travel and assist organisation to hold events or set up events in new regions or locations Priority

 

KEY PERFORMANCE AREA: Competition

Focus area: State Championships

 

2.3 Competition and talent recognition

Goal: Deliver a successful State Championships

Objectives: Develop strategic and planning document and specialised task force training

Strategies Actions Responsibility Time line Forecast Performance outcome Priority
17 18 19
2.3.1

Train The Trainer

Specialised Training for volunteers based on Skills State Coach Expert Team built to assist operators to hold events
2.3.2

Judging

Deliver 1 Judging course and subsidise QLD judges in attending National events and ongoing accreditation State Head Judge Increased number of total judges

Existing Judges increased Knowledge and disciplines they can judge

Priority

 

KEY PERFORMANCE AREA: Safety and Training

Focus area: Risk Management

2.4 Safety and Training Risk Management

Goal: Improved Safety of the sport

Objectives:        Reduced incidents and accidents

Strategies Actions Responsibility Time line Forecast Performance outcome Priority
17 18 19  
2.4.1

KPA

Technical Conference

Deliver subsides for all Qld Members to attend National Technical Conference Secretary 40 45 55 QLD attendees at National Technical conference.

40 attendees.

Priority
2.4.2

KPA

First Aid Certification

Deliver First aid training to all Instructors and Ground Assistants that assist in the Student Training Programs Administrator 50% 60% 80% 50% of Instructors, tutors and Ground staff training in First aid in first year with 100% holding the rating by 2019 year end Priority
2.4.3 KPA

Specialised Discipline Courses for Novices

Deliver 8 coaching courses directly to Novices  specifically targeting Individual disciplines of Canopy control, 3-4 way relative work and larger formation flying Secretary Fewer landing injuries, Safer and participation leading recognising elite athletics earlier .

Group participation and expect 50-60 participations’

High

 

3.3 Implementation plan

KPA GOAL OBJECTIVE STRATEGY DATE RESPONSIBILITY PROGRESS REPORT
First Aid All NQ instructors to hold First aid certification by end 2019 Provide funding to do courses By Dec 2019 Chief Instructors
Communications To establish communication pathways which embrace all members To upgrade:

Website

Administration Email addresses

Facebook page

Pay an IT developer 31 Dec

2017

Office staff
Instructor Run 2 Full Instructor Courses and 2 Endorsement Programs Succession Planning Train 5 New Instructors and 4 renewed training or Endorsements 31 July, 2018
First Jump Courses Conduct Student training through Accelerated Freefall to New Members Participation incentives Deliver Grants to 30 first jump Students

Rebates to 200 Students completing Stage 9 of program

On going All clubs
Competition Run state Championships at New Venues Specialised Event Planning Team Train a working team of 8 experts July 2016 QLD MC
Specialised Coaching Train the Trainer
APF Technical Conference Assistance to members to attend National Conference Higher participation Provide travel subsidies for 45 members to attend June
Novice Training Keep New members active, safe and involved. Keep newer members in the sport. Participation incentives Subsidise 80 jump costs for Tutors, Coaches and Instructors to do on one one training with Novices. Dec Club Instructors

 

4.0 Management structure

Role of Queensland Parachute association

Council and Board

The board of Queensland Parachute Association
Primary role Govern Parachuting throughout Queensland
Composition Members of both North and South regions
Meet 4 times per year
President Elected at AGM

 

The council
Primary role Stakeholders forum, oversight Strategic business plan, legislative control.
Composition South Queensland Parachute Council

North Queensland Parachute Council

Meet 4-8 times per year depending on individual Council requirements
Chairperson Elected at each AGM for the specific region


Role of standing and ad hoc committees

Standing committees

The rules by which the standing committees operate are outlined in the Constitution of name of the organisation.

Finance
Primary role Provide accountability to Govt Departments and stakeholders
Composition Elected at AGM

 

Competitions committee
Primary role Organise State Championships including Venue, Volunteers, Staffing, events, administration and funding
Composition Trained Specialised Team of Volunteers
Meet Yearly
Convenor Appointed by Board

Convened specifically for the benefit of the State Championships and so as to enhance and encourage participation of Competition for all members.

Sponsorship
Primary role Develop and implement sponsorship strategies in consultation with the Marketing and Promotions Committee and under the direction of the Board of QLD Parachuting Association
Composition Skills based call for volunteers
Meet Yearly at APF office for Training
Convenor Determined by Board

5.0 Organisational flowchart 

6.0 Environmental and Marketing Analysis

The SWOT analysis has two purposes:

  • to help identify where the sport is now
  • to prepare the sport to develop a strategy that will use the organisation’s strengths, manage its weaknesses, take advantage of opportunities and minimise the impact of those threats that become real.

The goals, objectives and strategies in this strategic business plan aim to bridge the gap between where the Queensland Parachute Association is now, and the vision of where the organisation wants to be in the future.

Environmental analysis

Strengths Weaknesses
Our STRENGTHS in the internal environment:

  • People – Executive Officer and staff
  • Venue
  • Skills and expertise
  • Events
  • Athletes
  • Training and development
Our WEAKNESSES in the internal environment:

  • Lack of funds to reach all areas to broaden participation
  • Not enough staff power
  • Not enough volunteers
  • Ineffective structure
  • Ineffective governance and management practices
  • Ineffective Regions
  • Poor strategic direction, planning and review
  • Communication
  • Internal conflicts
Opportunities Threats
Our OPPORTUNITIES in the external environment:

  • Increase in athlete membership
  • Marketing and promotion
  • Strategic alliances with other Organisations including entrepreneurs, government;
  • Current venue to raise revenue
  • Products and services that can promote revenue
  • Increase support from government
  • Internet, promoting the sport
THREATS in the external environment:

  • Lack of revenue
  • Declining membership
  • Decline in corporate support
  • Rising costs
  • Market presence

7.0 Financial assessment

The annual program budget summary  

All budgets provide an instant recognition of the forecast costs associated with the conduct of the sporting organisation. The financial assessment is an important reflection of the funds needed in order to achieve a given level of results. 

Monitor and review of the plan

The strategic business plan should be monitored and reviewed on a monthly, quarterly, and yearly basis by the Board.

Directors of the Board will be responsible for their designated portfolio and must prepare a short written report on the activities of their standing committees or ad hoc committees at meetings of the Board.

The Chair in accordance with the Constitution should have overall responsibility to members for the implementation and review of the Strategic business plan and other functions of the Association.

The yearly review will take place prior to the end of each financial year 30 June or calendar year as determined by the Board in accordance with the Constitution and the Act.

The table below sets out an example of a review timetable for State sporting and recreation organisations:

 

Strategic business planning

Update

Total Review Responsibility
Values, vision, mission Six-monthly, but only if required Annually Board/management
Strategy formulation Six-monthly, but only if required Annually Board/management

Committees

Targets

Monthly

Quarterly and Annually Board/management

Committees

By laws, rules & Constitution

Annually Annually Board/management

Committees

Financial plans

Monthly Annually Board/management

Committees

Resource requirements and action planning

Weekly, daily

Monthly Board/management

Committees

Entire business plan

Annually

Annually

 

Board/management

Committees